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Event Planning Checklist & Information Form
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Event Planning Checklist & Information
Event Planning Checklist & Information form
Managed by Emperador Events to provide
First Name
Last Name
Email
Phone
1. Event Details
Preferred date 1st choice
MM slash DD slash YYYY
Preferred date 2nd choice
MM slash DD slash YYYY
Preferred date 3rd choice
MM slash DD slash YYYY
Type of event
Wedding
Birthday
Corporate
Children’s events
Quinceňera
Anniversary
Other
Other
Estimated number of guests:
2. Venue & Setup
Venue
Outdoor venue
Tent rental needed
Seating arrangements (tables, chairs, cocktail tables, etc.):
Decor theme and colors:
Centerpieces
Client to provide
Emperador Events to provide
Includes
Centerpieces included
3. Catering
Catering
Buffet style
Plated meal
hors d’oeuvres
Menu selection (appetizers, mains, desserts):
Vegetarian options
Vegan options
Barbeque
Italian
French
Farm meal
Mexican
Gluten-free options
Alcoholic beverages
Non-alcoholic beverages
Cake or dessert needed
OTHER
Others
4. Entertainment
Entertainment
Video/Photography
Photo booth
Games
Performers
DJ
Live Band
Solo Artist
Sound and lighting equipment
Dancers
Other Entertainment
Others
5. Activities & Extras
Outdoor games:
Activities for children:
6. Event Coordination
Coordination
Hiring a planner
Self-managed
Timeline for event (ceremony, dinner, etc.):
Communication with guests (invitations, RSVP, etc.):
7. Logistics
Logistics
On-site parking
Indoor restrooms
Portable restrooms
Wheelchair accessibility
8. Budget
Total budget:
Venue budget:
Catering budget:
Decor budget:
Entertainment budget:
Contingency fund:
9. Post-Event
Emperador Event Cleaning Crew will clean and restore property to the way we found it.
Cleanup plan:
Ideas and Dreams!
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Home
About The Ranch
Circle of Venders
Contact – Booking
Our Services
Wedding & Anniversary
Quinceanera Birthday Party
Corporate Retreats
Weekend Getaways
Testimonials
Forms and Documents
Gallery
Blogs
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